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How to Comply with Industry Regulations - Procedures and Protocol Necessary for a Document Management System
How The GPEA Affects You
Over the last 10 years the federal government has been talking about migrating towards a paperless office. Some agencies have adopted this, some haven’t. The GPEA (Government Paper Elimination Act) states that government records are to be created, used and stored electronically. The purpose of this act is to save the industry time and money by reducing the vast amount of government paperwork. Electronic signatures will have the same legal weight as paper signatures and recognizes e-commerce as a legally binding transaction.
Currently, one agency could receive 5,000 bids for one program. They all have to be timed and stamped. If you take multiple programs x multiple agencies x 50 states, this equals an immeasurable number of documents. The GPEA will dictate when these documents make the transformation into an electronic format.
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GPEA Regulation Compliance Solutions
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Public confidence is an important part of making this transition. The major benefit of GPEA is that consumers can sign for their mortgage applications, bank loans, and numerous other important documents online with the click of a mouse. Concerns about transferring such sensitive information are prevalent among all parties involved. To ease some of this concern, the electronic document management system must protect the information’s confidentiality and ensure that the information is not altered in an unauthorized way. A corresponding policy and management structure must support the hardware and software that delivers these services.
Cornerstone Communications has recognized the need for transforming paper documents into an electronic format. We provide solutions that make the transformation easier for you. Not only will our content enterprise management system solutions provide a secure, efficient and easy method to create, distribute and store electronic documents, but they will also reduce expenses, while increasing profitability of your enterprise.
Document Control Principles
Document control has been and continues to be a key element in the new ISO quality management system (QMS) standards. Without reliable control of content, procedures and records, QMS integrity of an enterprise will fail - as a practical business matter and as an auditable compliant system.
What Documentation is Required?
The updated ISO 9001:2000 standard specifically requires a Quality Policy and Quality Objectives, a Quality Manual, and Documented Procedures. Documented procedures include specific documents identified in the ISO 9001:2000 standard and other documents needed to ensure effective Process Planning, Operation and Control (Element 4.2.1). To determine what additional documents are needed, the new standard emphasizes a "process approach" and a "system approach" to documenting and managing the QMS. Needed QMS documentation should be appropriate for the size and type of the organization, the complexity and interaction of processes and the competence of personnel.
Proven Document Management and Cost Reduction Strategies
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