When organizations implement a document imaging system, they usually have a number of critical business documents they would like to add to their system. Most of these documents have been stored in file cabinets or banker boxes. However, converting all of the information may not be necessary. Cornerstone Communications can assist you in determining how best to manage these files.

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Most companies do not possess the staff, expertise or resources to complete a project of this size. Cornerstone Communications will assume full responsibility for the successful conversion of paper files to electronic files, allowing your current staff to tend to their everyday duties.

Typical Project Steps

1. Document Analysis
   1. Determine the importance of each of the documents and decide whether the information should be converted
   2. Define document types
   
   
2. Project Definition
   1. Determine the scope of the project
   2. What resources and staff will be required
   3. Define project names
   4. Define index values
   
   
3. Document Preparation
   1. Removal of any fasteners
   2. Straighten any folded documents
   3. Sort documents into like projects
   
   
4. Document Scanning
   1. Load documents into scanner
   2. Start scanning process
   
   
5. Document Indexing
   1. Automated indexing done at user control (OCR and match and merge)
   2. Any necessary hand keyed indexing (Auto fill, drop down, manual keying…)
   
   
6. Document Retrieval (optional)
   1. Retrieve documents via the Web/Thin or Thick Application
   2. Utilize multiple search capabilities to locate the documents easily and quickly
   
   
7. Document Archive (optional)
   1. Save documents for extended periods of time without using expensive disk space

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