Business as usual is not always efficient business.  The trucking industry utilizes documents in almost every facet of its core line of business.  Whether it is writing orders, confirming orders, processing the a TripPack consisting of an invoice, bill of lading, miscellaneous documents, and delivery receipt, or generating invoices, all of these hard copy documents create a drain on corporate resources.

The inefficiencies that surround hard copy documents generated in a trucking environment stem from the excessive expenditure of hard and soft dollars associated with the lifecycle of a document.  The lifecycle of a document consumes:
- Paper or pre-printed form
- Toner
- Printer maintenance
- Paper for cover pages
- Facsimile maintenance
- Facsimile phone charges
- Envelops
- Postages
- Filing cabinets
- Filing supplies
- Office space and utilities
- Destruction costs
- Labor man-hours

		Transporation Document Management Solutions Contact us today for more information on transportation and trucking specific solutions!

In addition, there is no way of tracking the progress of these manually transmitted hardcopy documents.  The progress or lifecycle of a document has a direct relationship with corporate America’s core line of business.  If the lifecycle of business documents are neglected or not managed a company’s core line of business are adversely affected.

Cornerstone Communications specializes in document management and cost reduction strategies for the trucking industry.  Specifically, we work only with executive teams to streamline costs associated with the creation, distribution and storage of critical business documents.  Our proven strategies have helped our clients become more efficient and more profitable, giving them a competitive advantage.  We have worked with over 800 executive teams world wide including Goodyear, Mattel, and Cardinal Health.

Cornerstone’s document strategies eliminate the hard and soft cost associated with trucking documents.  By implementing Unifier, one of Cornerstone’s proven document strategies, labor is never burdened and resources are never expended.  For example, as a TripPak is being processed, Unifier will turn the hardcopy documents into electronic document, electronically route them to accounts receivable, prompt the generation of an invoice, electronically associate the invoice with the TripPak document, and automatically distribute these documents to the customer. 

An additional benefit of these electronic document processes verses the manual document processes, is that every document is accompanied by an audit trail.  This audit trail contains an “electronic finger print” of every person who touches each document.  Kevin Craine, author of Designing a Document Strategy, states, “The way we manage documents says a lot about how we manage business.”  

HOW UNIFIER SOLUTIONS CAN HELP YOU

1) Trucking firms generate many invoices to their customers.

2) A number of trucking firms have shared with us the fact that their margins are always tight.  Days outstanding on their accounts receivables are a very closely watched indicator of cash flow.  How does this affect their organization?

3) Unifier's Virtual Link Technology connects companies with the outside world instantaneously.  As soon as invoices are generated, all corresponding documents are attached and printed at the customer's destination to be queued for payment. Unifier transmits your invoices automatically, securely and quickly.  As a result, you see a reduction in days outstanding, an increase in sales and a decrease in operational costs.
    
4) In review, Unifier's benefits include:            
         -  Increased sales and market share
         -  Expedited shipments
         -  Enhanced customer service
         -  Decreased operational costs
         -  Reduced payroll
         -  A/R days outstanding reduced by
            days even weeks       
 
Confirmation Sheets and Bills of Lading   
The fast and efficient processing of key documents, such as, confirmation sheets and bills of lading is key to the success of a trucking company.  The transmittal and receipt of the confirmation sheets and bills of lading is very labor intensive and time consuming.  Transmitting these documents inefficiently leads to lost revenue.   
 
Currently, the order entry department deals with these documents, keys them into its software and faxes or mails a confirmation.  The billing department creates and files the invoice.  The logistic group assigns a load to a truck and faxes the confirmation sheet.  Finally, the carrier signs and returns the confirmation sheet for later use. Some problems that occur during this transaction include:
           - Handling orders too much
           - Leaving workstation to manually fax
           - Waiting at facsimile machine to send and receive      
             documents  
           - Manually filing documents
           - Days outstanding for accounts receivable too long 
 
Unifier removes human interaction and the paper aspect of this process by routing received faxes to your PC or e-mail client, enabling employees to be more efficient.