With or without the electronic document, the efficient processing of human resource documents (personnel requisitions/ transactions, resumes, insurance forms, applications, personnel postings, job descriptions, reference forms, performance evaluations) is essential to the productivity of your HR department. 
 
The HR department spends considerable time and labor processing personnel documents. Many experience document processing inefficiencies that lead to processing problems: 
 
-Mailing documents is slow, expensive and time consuming
-Internal mail systems are slow and unreliable
-Manual delivery takes too much time and is difficult to administer
-Paper documents tend to pile up on desks
-Confidential documents are in plain view on desks
-Paper documents are costly and create clutter
 
By maintaining everything as an electronic document, Unifier can reduce the amount of labor, time and paper associated with processing HR documents. Benefits include:
 
      •         Significant cost savings
      •         Improved confidentiality
      •         Increased productivity
      •         Paperless documentation
      •         Efficient document flow
 
Unifier’s process improvements automate and distribute documents with little effort.  Unifier is able to prevent the electronic document from being edited, resulting in a more secure document.  You are also able to access and retrieve documents instantly, 24/7 from any location.

		HR Document Management Solutions Contact us today for more information on human recources specific solutions!

Are HR Documents Overtaking Your Company?
If you go into any company looking for paper mountains, head to the human resources department - home to many of the most complex paper processes in any company. While it may be impossible to eliminate paper all together, Cornerstone Communications can reduce the paper mountains to molehills.

The human resource department relies heavily on documents. The fast and efficient processing of these documents is a key part to the success of a company. It is important for companies to stay current with changes to the ADA, HIPPA and EEO legislation. However, HR also includes broader employee issues such as recruitment, selection, compensation and workforce development before, during, and after employment. Here is a look at the overwhelming amount of documents that go into the HR process:

HR Documents by Process

Recruitment & Selection (Pre-Employment):
Job Posting, Resumes, Employment Application, Compliance with ERISA Laws, Signing Bonus, Reference Request, EEO Identification Form, Rejection Letter, Drug/Alcohol Testing, Signed Job Offer letter.

During Employment:
Conditions of Employment, Nondisclosure Agreement, W-9, W-4, W-H4, I-9, 401K, Non-Compete Agreement, Direct Deposit Enrollment Form, Employee Handbook, Welcome Letter With Notice of Benefits, Absence from Work Policy, Request for Advanced Sick Leave, Health Insurance Enrollment Form, Holiday Request Procedure & Form, Personal use of Internet, Email & Computer Facilities Policy, Maternity & Paternal Leave Policy, Family Medical Leave Form, Employee Grievance Form, HIPPA Authorization and Instruction Form, Equal Opportunities Policy, Anti-Harassment Policy, Sex, Disability & Ethnic Monitoring Form, Disciplinary Policy & Procedure.

End of Employment:
Termination Letter for Cause, COBRA Election Form, Severance Release Agreement, Exit Interview

The never-ending mountain of paper that human resources generates can begin to be minimized by Electronic Document Management (EDM). Effective EDM means no bottlenecks in approval procedures, no lost paperwork and no missed deadlines. EDM can be used to better manage many of the HR document processes by:

• Eliminating human involvement in documentation by determining who viewed a document, when it was viewed, whether it was altered, rolled back to an earlier version or printed/faxed/e-mailed, who the recipient was and why did he/she needed to get that document.
• Automating and electronically storing the labor-intensive interview processes associated with copying resumes, distributing those copies to the interviewers and compiling managerial notes.
• Making employee self service information (company rules and regulations, benefits status and notification, 401K status, vacation accrual, etc.) viewable via the web.
• Scheduling, coordinating, and documenting 60 day, 90 day, and annual reviews through an automated workflow process.
•  Documenting every applicant who applies to a company in an electronic format instead of a physical format.

Cornerstone Communications can help if your HR department needs a review of its document processes. Call us to set up a Document Analysis. Automate your document processes and return to the important aspects of your job.

Click here for specific information about how the electronic document can transform your human resources department.