Step 1:  Identify all critical business documents within each department.

 

Step 2:  Determine the full extent of document costs - what is involved in producing them?  - what are the associated hard and solft costs?

 

Step 3:  Review the costs to prepare documents for delivery and identify the actual distribution costs.

 

Step 4:  Review the costs associated with storing and retrieving documents.

 

Step 5:  Prepare an executive summary of all the data along with a proposal for an automated document management solution, if it is warranted. The solution would be designed to not only streamline the flow of documents throughout your organization, but to drastically reduce your document costs.

 

Step 6:  Give you specific identification of areas where your document costs are excessive and give recommendations on how you can adjust these.